Technology Tips

Post date: Tuesday, March 18, 2014 - 10:28de la mañana

F11 – What Did I Just Do to My Screen??? / F11 – Qué acabo de hacer a mi pantalla?

Can’t see the toolbar at the top of your screen?

You’re probably in full screen mode.  In this mode, you will not be able to see the toolbar.  Just push F11 again to switch out of full screen mode.

 

Español:

No se puede verla barra de herramientas en la parte superior de la pantalla?

Probablemente usted está en el modo de pantalla completa. En este modo, usted no será capaz de ver la barra de herramientas. Basta con pulsar F11 de nuevo para salir del modo de pantalla completa.

Etiquetas: function, keys, mode, Screen, toolbar
Post date: Tuesday, March 11, 2014 - 3:24de la tarde

Change the Order of Your PowerPoint Slides / Cambiar el orden de las diapositivas de PowerPoint

There are a couple ways to re-arrange your slides in PowerPoint.  If the slides are close together or you don’t have very many, you can drag and drop them in the Normal View.  In the left column, click and hold on the small image of the slide you want to move, and then drag it to where you want it to be.  When you see a horizontal line, let go, and the slide will move.

Another option is to use the Slide Sorter View, in which you can see many more of the slides at once.  In the View tab, select Slide Sorter.  Click, hold, and drag the slide to where you want it.  When you see a vertical line, let go, and the slide will move.

You also can move multiple slides at once.  Hold down the shift key to select consecutive slides (control if they are not consecutive).  Drag the slides to move them.  To return to the Normal View, double click on a slide or select Normal.

 

Español:

Hay un par demaneras de reorganizar las diapositivas en PowerPoint.  Si las diapositivas estén juntas o que no tengan muchas, se puede arrastrar y soltarlas en la vista normal.  En la columna izquierda, haga clic y mantenga presionado en la pequeña imagen de la diapositiva que desea mover y, a continuación, arrástralo a donde usted quiere que sea.  Cuando usted ve una línea horizontal, dejar ir, y la diapositiva cambiará de lugar.

Otra opciónes utilizar la vista “Slide Sorter”, en la que se puede ver mucho más de las diapositivas a la vez.  En la ficha “View”, selecciona “Slide Sorter”.  Haga clic, mantenga y arrastre la diapositiva a la posición que quiere.  Cuando usted ve una línea vertical, dejar ir, y la diapositiva cambiará de lugar.

También puedemover varias diapositivas a la vez.  Sujeta la tecla “Shift” para seleccionar diapositivas consecutivas (“Control” si no son consecutivos).  Arrastra las diapositivas para moverlos. Para volver a la vista normal, haga doble clic en una diapositiva o selecciona “Normal”.

Etiquetas: order, PowerPoint, slides
Post date: Tuesday, March 4, 2014 - 10:58de la mañana

Choose a Decent PowerPoint Design / Escoga un deseño de PowerPoint decente

There are so many options in PowerPoint – colors, styles, and formats!  But remember, the goal of your presentation is not to show off all the bells and whistles of the PowerPoint program.  Follow these suggestions to create a presentation that presents information clearly and effectively.

 

Match Design to Purpose

Think about the purpose of your presentation.  It may be meant to inform, entertain, persuade, or sell.  You may have various approaches to the presentation:  light-hearted, humorous, or more formal.  Keep the styles, colors, and pictures consistent with that purpose and approach. 

 

Keep it Simple

Stick to two font families.  Use three or fewer colors per slide; any more than that will make your slide too busy.  Use no more than one image or chart per slide.  Limit the number of bullet points and words per bullet point.  Don’t crowd the slide; space is good, especially around the borders.  Only use an animation if it directly serves your purpose.

 

Be Consistent

Use the same colors and fonts throughout the presentation.  Select images and graphics in the same style.  If you use transitions, use the same one for all slides.  Templates help maintain consistency.  Just make sure to choose one that is appropriate to your purpose…or create your own

 

Español:

Hay tantas opciónes en PowerPoint – colores, estilos y formatos!  Pero recuerde, el objetivo de su presentación no es mostrar todos los elementos accesorios del programa PowerPoint.  Siga estas sugerencias para crear una presentación que presenta información de manera clara y eficaz.

Corresponda al diseño al objetivo

Piense en el propósito de su presentación. Puede ser la intención de informar, entretener, persuadir o vender. Usted puede tener varios enfoques para la presentación: alegre, gracioso, o más formal. Mantenga los estilos, colores e imágenes coherentes con ese propósito y enfoque.

Mantengalo sencillo

Adhiérase a dos familias de fuentes. Use tres o menos colores por diapositiva; más que éso hará su diapositiva demasiado ocupada. No use más de una imágen o un gráfico por diapositiva . Limita el número de viñetas y palabras por punto. No llene la diapositiva; el espacio es bueno, sobre todo alrededor de las fronteras. Sólo usése una animación si sirva directamente a su propósito.


Sea consistente

Utiliza los mismos colores y fuentes a lo largo de la presentación. Seleccione las imágenes y los gráficos en el mismo estilo. Si utilice las transiciónes, utiliza el mismo para todas las diapositivas. Las plantillas ayudan a mantener la consistencia. Sólo asegúrese de elegir uno que sea adecuado para tu propósito… o crea su propio!

Post date: Tuesday, February 25, 2014 - 11:09de la mañana

Minimize All Windows at Once / Minimizar todas las ventanas a la vez

Today’s tip is one of my favorite keyboard shortcuts.  Often, I want to see my desktop quickly, without having to minimize each window individually.  To do this, use the Windows key + M.  To restore the minimized windows, use the Windows key + Shift + M.

 

 

 

Español:

El consejo de hoy es uno de mis atajos de teclados favoritos.  A menudo, quiero ver mi escritorio del ordenador rapidamente, sin tener que minimizar cada ventana individualmente.  Para hacer ésto, use la tecla de “Windows” + M.  Para restablecer las ventanas minimizadas, use la tecla de “Windows” + “Shift” + M.

Etiquetas: minimize, windows
Post date: Tuesday, February 18, 2014 - 11:42de la mañana

Easily Convert to PDF in Office / Convierte facilmente a PDF en Office

Need to submit a resume in PDF format?  Want to email a PDF of that PowerPoint so the formatting doesn’t change?  It’s easy!

Open the file you want to convert to PDF.  Go to Save As.

Change the type to PDF and continue saving the file.

The PDF format is useful for sharing documents because all the formatting stays the same, and the file cannot be edited.  Be sure to keep your original Word document if you will need to edit it later.

 

Español:

Necesita presentar un resume en formato PDF? ¿Quiere enviar por correo electrónico un PDF de PowerPoint para que el formato no cambia? ¡Es fácil!

Abra el archivo que desea convertir a PDF. Vaya a “Save As”.

Cambia el tipo de PDF y continua guardando el archivo.

El formato PDF es útil para el intercambio de documentos, porque todo el formato sigue siendo el mismo, y el archivo no se puede editar. Asegúrese de guardar el documento de Word original si tendrá que editar más tarde.

 

 

Etiquetas: Convert, Office, PDF
Post date: Thursday, February 6, 2014 - 5:12de la tarde

How to Set Up Secure Passwords

We need passwords for everything these days!  It’s so easy just to use a simple password that’s easy to remember, like 123456.  But the annual list of the most common passwords was released recently, and it’s a good reminder that it’s important to create secure passwords.  Here are the most common passwords of 2013:

 

 

 

 

 

 

 

These are the easiest passwords for a hacker to use to get into your accounts!

Here some tips for setting up a password that a hacker is less likely to guess.

  1. Avoid common words, phrases, and number combinations.
  2. Avoid common names, dates, phone numbers, or things easily associated with you.
  3. Use a combination of numbers, letters (upper and lower case), and even symbols.  One way to make this easier to remember is to substitute numbers for letters or letters for numbers in a word or phrase.
  4. Make sure it’s something you can remember.  Don’t write it down!
  5. Don’t use keyboard patterns, such as “qwerty”.
  6. Make it at least eight characters long.
  7. Try not to use the same password on multiple sites.
  8. Change your passwords often.

For even more specific tips, try:  http://blog.bendbroadband.com/residential/2013/10/01/eight-tips-for-a-strong-password/

 

 

Etiquetas: password, secure
Post date: Tuesday, October 15, 2013 - 9:42de la mañana

Insert a Table in Microsoft Word

Sometimes statistics speak louder than words. On these occasions, I like to use tables. Inserting a table in Word is as simple as navigating to the Insert tab and clicking the Table tool.

You can use the grid layout provided to create your table or draw it yourself – I prefer using the grid. Once you create the “skeleton” of your table, you can select a design, outline and merge cells, add special columns – anything your little heart desires. The menu below will appear magically when you create your table, and whenever you click on your table.

What will YOU use tables for?

Etiquetas: Microsoft Word
Post date: Wednesday, October 2, 2013 - 11:54de la mañana

Anatomy of a Web Address

Ever wonder what it really means when you type in a web address? It seems like an impenetrable code. Not so! Let’s dissect my favorite web address:

http://www.waukeganpl.org/technology-tips

HTTP stands for HyperText Transfer Protocol. Long-time computer users may remember a time before Windows when we needed to enter lines of code to tell the computer what we wanted it to do; HTTP works sort of like that. By typing HTTP, you’re telling a web server to go fetch and transmit the page you’re requesting.

Next comes waukeganpl (yes, we’re skipping the www for now). This is the domain. It is not case sensitive, whatever your grandmother may believe. It can’t include spaces, but can include numbers and dashes.

Next part is the .org – this is called a top-level domain. Different types of websites use different top-level domains. Some commonly used top-level domains are:

  •  .edu – for educational institutions like universities
  •  .gov – for websites created by the federal government
  •  .com – used by for-profit companies

Other countries often use different top-level domains like .mx for Mexico or .ie for Ireland.

Back to www! This part is called the sub-domain. Most websites use www as the sub-domain and depending on the way the site is configured, you can often skip typing this part into the address bar. Other sub-domains are sometimes used to point to different features of a website. For example, you can visit www.google.com to conduct a keyword search, mail.google.com to log into your Gmail account, and maps.google.com to get driving directions. All the same website, just different features.

When you combine the domain (waukeganpl), the top-level domain (.org) and the sub-domain (www) you get something magical: a domain name!

What about the extra bit at the end? In the case of our example above, the /technology-tips added to the end of the domain name tells the website that we’re looking for a page called technology-tips. This part could also point to a specific file – in that case, it would end in the file type (.pdf and .docx are examples).

Etiquetas: websites
Post date: Tuesday, September 24, 2013 - 1:35de la tarde

Be Your Own IT Support

A few months ago, I was puzzling over a tech problem that had no clear solution. I consulted the library’s IT manager who said, “Huh, that’s a tough one. Let me do a little research and I’ll get back to you.” And then, dear reader, HE GOOGLED MY QUESTION. It blew my mind! I’ve heard the standard “let me research that and I’ll get back to you” answer many times, but I thought IT professionals had some secret listserv or manual they consulted. Certainly they have better resources than the rest of us, right!?

Knowing that the answer to my tech question could only be a quick Google search away has empowered me to solve a lot more of my own tech-related issues. Phone acting weird? Google what it’s doing and you’ll find forums and blogs where people are having the same problem as you. Get a strange error message on your PC? Google it! The odds are slim that you are the first person to experience a particular tech issue.

I’m not saying that we can live without professional IT support, but we can solve a lot of our own problems with a little investigating and trial-and-error. You know more than you think! After all, that will free up the IT manager at your office to prepare that new computer you’ve been wanting…

Etiquetas: Confidence
Post date: Tuesday, September 10, 2013 - 11:43de la mañana

Matching a Custom Color using Paint

For better or worse, I am a perfectionist. It drives me nuts when a project I’m working on is just a little bit “off” – so much so that I will go to great lengths to make all the colors in a project match. How? By creating custom colors in Paint using color samples I pull from other images.

Take the Pinterest logo, for example. I created a bookmark that incorporates the Pinterest logo and the URL of the library’s Pinterest page. I wanted the color of the URL to be the same shade of red as the Pinterest logo. It only took a few simple steps:

First I downloaded the logo from business.pinterest.com and opened it in MS Paint.

Next, I clicked the eyedropper icon in the Tools section. The eyedropper takes a “sample” of any color you click on. Point the eyedropper to the color you want to match and click. The color will automatically appear in the space designated Color 1. If you’re going to continue working in Paint, you can stop here.

If you want to use this custom color in another program like Word or Publisher, click the Edit Colors tool, found at the far right of the Home ribbon. A window like this one will open:

You can use the number values in the lower right to recreate your custom color in almost any program. Just locate the Color tool (in most Office programs, you can find it by clicking the More Colors option wherever you select color for shapes or font). You can also convert these values to a Hex code for use on a website. I like this free hex code generator: http://mypclab.net/create-hexadecimal-color-codes-free-rgb-hex-codes-chart-palette/.

Etiquetas: Microsoft Office, Paint